CRITERIA FOR ACCEPTANCE OF SUBMISSIONS
The BABCP Scientific Committee takes seriously its responsibility of organising the annual and Spring conferences. The Spring Conference programme is entirely organised by the Scientific Committee and there is no submission process. The scientific committee convenes all the keynote addresses and a proportion of the workshops, clinical skills sessions, symposia and panel discussions for the annual conference. The remainder of the workshops, clinical skills sessions, symposia and panel discussions are open to submissions via the BABCP website. The criteria for deciding acceptance are:-
- Relevance: the proposed topic should be of relevance and interest to the BABCP membership
- Expertise: the proposed speaker should have recognised clinical and research expertise in the topic. Such expertise is decided in accordance with their research publications, experience of presenting and recognition as someone with a specialism in the clinical area.
- Clarity: aims of the presentation must be clear and coherent.
Keynote and workshop invitations are suggested by the stream leaders of the BABCP Scientific Committee and decided on collectively, are issued on the basis of the likelihood that the keynote speaker will attract large numbers of delegates, is a national/internationally recognised clinical or research expert in the topic, will fit well with the other keynote speakers and is willing to attend for the fee offered (which is relatively modest).
SUBMISSION RATING FORMS
The forms that are used to rate the submissions can be viewed here.
DOWNLOAD RATING FORMS
DRAFT SUBMISSION GUIDELINES: BABCP ANNUAL MEETING
- The chair(s) of the Scientific Committee will usually be existing members of the Scientific Committee, to ensure expertise in the process. However, their selection will be undertaken by the BABCP Board.
- The Scientific Committee will be selected by the Committee Chair(s), in order to represent the range of conference themes and associated tasks. Any development of those themes will be decided on by the Scientific Committee.
- The Scientific Committee will be selected on the basis of their academic, clinical and training expertise.
- The Scientific Committee will report to the BABCP Board, via the supply of the minutes of each meeting, and will be represented on the NCF in the person of the Chair(s) of the Scientific Committee.
General submission guidelines
- The Scientific Committee will invite some presentations (e.g., some symposia, keynotes, some workshops) in order to ensure that the wide range of clinical scientific advances are represented. Other presentations will be submitted. The following guidelines refer to those submitted pieces of work.
- Selection criteria will vary according to the nature of the submission
- Any potential conflict of interest on the part of members of the Scientific Committee will be declared and acted on in the following ways:
- No member of the Scientific Committee will evaluate the suitability of any piece of work where they can identify a conflict of interest (e.g., their own submission, a paper where they have an interest). Any such conflict of interest will result in another member of the Scientific Committee being asked to review the submission in question
- While members of the Scientific Committee may submit work or be asked to present, they may not receive any honorarium for doing so
- The theme for each meeting will be decided by the Scientific Committee, and will be used to inform the selection of a proportion of the submissions, in keeping with that theme. The theme will be announced to members as the conference is publicized.
- Deadlines for submissions will be fixed by the Scientific Committee, and announced on the BABCP website and in any email communication with the membership.
- Submissions should be made via the electronic portal.
- Submissions that are late will only be considered in exceptional circumstances.
- Submissions can include the following:
- Skills classes
- Clinical roundtables
- Each submission will be reviewed by the relevant member(s) of the Scientific Committee, who will rate them according to the criteria on the attached review sheets.
- If there is only one member of the Scientific Committee stream, the submissions will be reviewed by a second member of the Scientific Committee to ensure at least two sets of independent ratings are obtained.
- Submissions will be discussed by the entire Scientific Committee at the meeting subsequent to submission date to ensure agreement with the decision of the stream leader.
- Scientific quality, clinical interest and the generation of new ideas will all be used as criteria for rating submissions. All submissions will be expected to contain an empirical base or theoretical potential in the field of cognitive and behavioural therapies and have clinical implications.
- Those submissions with the highest ratings within each domain reaching a minimum standard will usually be selected for presentation, unless there is an overlap. Such overlaps will be considered at a meeting of the Scientific Committee, to determine the optimum pattern of submissions to be accepted. That decision will bear in mind both the clinical-scientific merits of selecting particular submissions AND the potential financial impact of the different options.
- If a submission is not suitable or viable for the type of presentation proposed, then the Scientific Committee will retain the discretion to ask the author to present it in another format.
Response to feedback
- Following the Annual Conference, the Scientific Committee will review all feedback, and consider it in the planning for future meetings.